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JOB POSTING – Accounting Clerk

Community Family Services of Ontario offers linguistically sensitive and culturally responsive counselling, family services, newcomer settlement, and disabilities and special needs services to enhance the functioning and the quality of life of individuals and families.

Position Title:                    Accounting Clerk

Position Type:                   Full-Time, 12 months with possible extension

Reporting To:                    Finance and Human Resources Officer

Apply by e-mail:               info@cfso.care

Reporting to the Finance and Human Resources Officer, the Accounting & Payroll Assistant is responsible for preparation and processing of all payable/receivable transactions, payroll, reconciliations, CRA remittance, and support for monthly reporting and audit.

MAJOR RESPONSBILITIES

  1. Accounts Payable/Receivable
  • Set up a QuickBooks structure to document and track transactions, and facilitate formulaic allocation of transactions across multiple funders
  • Manage weekly activities for Accounts Receivable and Accounts Payable via QuickBooks
  • Manage the preparation, validation and distribution of Accounts Receivable processing reports
  • Follow policies and procedures over the Accounts Receivable and Financial Reporting process
  • Maintain internal controls over financial reporting
  • Other related duties as assigned
  1. Monthly Reconciliations and Journal Entries
  • Reconcile and analyse monthly balance sheet accounts to ensure accuracy of account balances including short-term investments, prepaid accounts, other receivables, accrued liabilities, accrued purchases and unearned revenue.
  • Investigate any large or unusual balances & provide explanations for Executive Director & Board.
  • Prepare monthly bank reconciliations to ensure cash transactions recorded are complete & accurate.
  • Manual journal entries include record of:

o    Semi-monthly payroll and benefits payments

o    Monthly amortization of rental incentives and capital assets

o    Investment interest when short term investment matures and interest is paid out

o    Bank fees, interest charges, credit card charges and payroll service charges

o    Record HST payable, receivable

  • Ensure transactions are recorded to correct GL accounts, where instruction provided differs from understanding of business, follow up to ensure transaction is recorded in correct GL accounts.
  • Perform all record keeping for external customers including revenue invoice issuance, cash receipts, credit and debit notes, expense invoices and associated payments, payroll expenses and manual journal entries, where required. Perform monthly bank reconciliations and balance sheet account reconciliations for review by Executive Director & Board, provide explanation for outstanding items.
  • At year-end, review revenue and expense and identify amounts set up as prepaid expenses and accrued liabilities to ensure year end financials are in accordance with GAAP.

QUALIFICATIONS

  • Accounting degree from University or Advanced Diploma from recognized College
  • Relevant experience in the non-profit sector
  • Experience working in setting with multi-funding sources an asset
  • 1-2 years of payroll experience an asset
  • Experience/knowledge of Canada-wide payroll legislation and regulations
  • Thorough knowledge of QuickBooks software a MUST
  • Knowledge of HRIS CCIM an asset
  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
  • Ability to handle multiple requests and work in a fast paced office environment
  • Demonstrates a “can-do” attitude. Results-driven.
  • Highly analytical and detail oriented, with the ability to analyze and organize information
  • Strong commitment to customer service
  • Excellent time management, able to work under pressure and meet deadlines
  • Ability to adhere to strict deadlines and set priorities as required
  • Desire to learn and to take on new responsibilities
  • Proven problem solving capabilities
  • General knowledge of health and safety approaches and standards
  • Fluency in Verbal & Written English and Chinese (Mandarin and/or Cantonese)
  • Proficiency in MS Office software programs and usage of Internet
  • Excellent communication, interpersonal, and time management skills
  • Ability to work independently and as a team member
  • Willingness to work days / evenings, and occasional weekends as required
  • Membership in Good Standing of a relevant governing body
  • Clearance from a Vulnerable Sector Police Screening

Settlement Counsellor

Community Family Services of Ontario offers linguistically sensitive and culturally responsive counselling, psychotherapy, family therapy, newcomer settlement, disabilities and special needs services to enhance the functioning and the quality of life of individuals and families of East Asian descent in Ontario.

Position Title:    Settlement Counsellor

Position Type:   Contract Full-Time, till March 31, 2023, with possibility of extension

Start Date:          June 1, 2022

Supervised by: Community Service Supervisor & Settlement Program Manager

Apply by email: info@cfso.care

Major Responsibilities

  • Design and implement career counselling and language programs for newcomers.
  • Support the youth service and national policy pathways mandates of the agency.
  • Provide public education on international qualifications conversion and education articulation to newcomers.
  • Plan and organize settlement-related groups activities and workshops in sync with funder and agency requirements.
  • Promote and conduct 1-on-1 needs assessment, information, orientation, referrals, crisis intervention in sync with funder and agency requirements.
  • Develop and maintain reports, proposals and statistical information
  • Participate actively in external community partnership development, networks and special project development
  • Develop, implement and follow up service plans
  • Prepare accurate and complete case notes and records, correspondences, reports and other written materials.
  • Maintain statistical reports and follow different reporting requirement according to programs
  • Maintain strict confidentiality as outlined in agency privacy and confidentiality policy
  • Other duty / assignment as reasonably assigned by the supervisor
  • Work as a team player to jointly deliver on departmental goals under the supervision of the Community Service Supervisor, Settlement Program Manager, and the leadership of the Executive Director, in line with the overarching goals of the agency
  • Deliver client service in a professional, respectful, calm, and nonjudgmental manner
  • Other duty/assignment as reasonably assigned by the Executive Director and/or Community Service Supervisor and/or Settlement Program Manager

Qualifications

  • Graduate of a 3-year Community Service Program in a Community Service or an equivalent field
  • At least 1 year of experience in newcomer settlement service
  • Knowledge and experience in youth, career, and language training services
  • Knowledge of sensitivity and commitment to serving the Chinese community in Ontario
  • Advanced supervision and service skills in newcomer settlement
  • Knowledge of laws and regulations around immigration, refugee, and citizenship
  • Fluency in Verbal & Written English and Chinese (Mandarin and/or Cantonese), Vietnamese an asset
  • Proficiency in MS Office software programs and usage of Internet
  • Excellent communication, interpersonal, and time management skills
  • Ability to work independently and as a team member
  • Willingness to work days / evenings, and occasional weekends as required
  • Clearance from a Vulnerable Sector Police Screening

 

Canada Summer Job – Administrative Assistant

Community Family Services of Ontario offers linguistically sensitive and culturally responsive counselling and family services to enhance the functioning and the quality of life of individuals and families.

Position Title:  Summer Student – Administrative Assistant

Position Type:  Temporary Full-Time from Summer 2022 till September 3rd2022

Position Hours Commitment:  280 hours x $15 per hour

Position Vacancy:  3

Supervised by: Operation Manager or her Delegate

Apply by e-mail to info@cfso.care

Responsibilities

  • Provide office administrative support to the agency
  • Greet clients; answer, screen and direct telephone calls
  • Enter and verify information or data in existing formats or databases
  • Maintain documentation & filing of Health & Safety Policy and other administration duties as required
  • Assist updates on social media and marketing materials and program outreach
  • Provide support, create posters and materials for activities and events
  • Prepare auditing package for agency’s upcoming accreditation process
  • Attend meetings as needed, takes minutes and circulates minutes
  • Photocopy, scan and upload documentation, send and receive fax or email as requested
  • Perform any other related duties as requested

Qualifications & Skills

  • As required by the Canada Summer Job program, applicants have to be 15-30 years of age.
  • Completed a secondary, post-secondary, vocational or technical educational program.
  • Preference given to students in social service, non-profit, or related field at the post-secondary level.
  • Have a basic understanding about governance, finance, human resources, proposal development and policy development.
  • Proven ability to exercise high level of confidentiality
  • Fluency in Verbal & Written English and Chinese (Mandarin and/or Cantonese). Vietnamese an asset.
  • Proficiency in MS Office software programs and usage of Internet.
  • Excellent communication, interpersonal, and time management skills.
  • Ability to work independently and as a team member.
  • Willingness to work days / evenings, and occasional weekends as required.
  • Clearance from a Vulnerable Sector Police Screening.

Canada Summer Job – Social Services Assistant

Community Family Services of Ontario offers linguistically sensitive & culturally responsive counselling and family services to enhance the functioning and the quality of life of individuals and families.

Position Title:  Summer Student – Social Services Assistant

Position Type:  Temporary Full-Time from Summer 2022 till September 3rd2022

Position Hours Commitment:  280 hours x $15 per hour

Position Vacancy: 3

Supervised by: Settlement Program Manager or her Delegate

Apply by e-mail: info@cfso.care

Responsibilities

  • Provide office administrative support to the agency.
  • Enters and verifies information or data in existing formats or databases.
  • Maintain documentation and filing and other administration duties as required.
  • Provide support in updating new branding materials, review and update administrative and clinical polices for agency accreditation.
  • Support for Joint Health & Safety Committee.
  • Attends committee meetings as needed, takes minutes and circulates minutes.
  • Greet clients; answer, screen and direct telephone calls.
  • Photocopy, scan and upload documents, send and receive fax or email as requested.
  • Provide support for onsite activities/seminars/workshops, and outreach activities
  • Perform any other related duties as requested.

     Qualifications & Skills

  • As per requirements of the Canada Summer Job program, applicants need to be 15-30 years of age.
  • Completed a secondary, post-secondary, vocational or technical educational program.
  • Preference given to students in social service, non-profit, or related field at post-secondary level.
  • Basic understanding of social services programs within the division
  • Basic understanding about governance, finance, human resources, grants and policy development.
  • Able to operate basic office equipment (telephone system, photocopier, etc.)
  • Proven ability to exercise high level of confidentiality.
  • Fluency in Verbal & Written English, plus Mandarin and/or Cantonese). Vietnamese an asset.
  • Proficiency in MS Office software programs and usage of Internet.
  • Excellent communication, interpersonal, and time management skills.
  • Ability to work independently and as a team member.
  • Willingness to work days / evenings, and occasional weekends as required.
  • Clearance from a Vulnerable Sector Police Screening.
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Funders & Affiliations

https://otf.ca/
Ontario Trillium Foundation logo