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JOB DESCRIPTION

Community Family Services of Ontario offers linguistically sensitive and culturally responsive counselling and family services to enhance the functioning and the quality of life of individuals and families.

Position Title: Summer Student – Administrative Assistant

Position Type: Temporary Full-Time or Part-Time from April 22 till September 30, 2024

Position Hours Commitment: 30 hours per week for 8 weeks, all onsite, at $16.55 per hour

Position Vacancy: 2

Supervised by: Operation Manager or their Delegate

Apply with CV & Cover Letter to recruit@cfso.care

Responsibilities

• Provide office administrative support to the agency
• Greet clients; answer, screen and direct telephone calls
• Enter and verify information or data in existing formats or databases
• Maintain documentation & filing of Health & Safety Policy and other administration duties as required
• Assist updates on social media and marketing materials and program outreach
• Provide support, create posters and materials for activities and events
• Prepare auditing package for agency’s upcoming accreditation process
• Attend meetings as needed, takes minutes and circulates minutes
• Photocopy, scan and upload documentation, send and receive fax or email as requested
• Assist with inventory database setup
• Perform any other related duties as requested

Qualifications & Skills

* This vacancy is funded by the Canada Summer Job program. Eligibility requirements must be met: 15-30 years old; AND either a Canadian Citizen, Permanent Resident, or Convention Refugee.

• Completed a secondary, post-secondary, vocational or technical educational program.
• Candidates with experience in social service, non-profit, or related field preferred.
• Basic understanding of finance, human resources, customer service, and office administration.
• Proven ability to exercise high level of confidentiality
• Fluency in Verbal & Written English and Chinese (Mandarin and/or Cantonese). Vietnamese an asset.
• Proficiency in MS Office software programs and usage of Internet.
• Excellent communication, interpersonal, and time management skills.
• Ability to work independently and as a team member.
• Willingness to work days / evenings, and occasional weekends as required.
• Clearance from a Vulnerable Sector Police Screening.